Privacy and Data Confidentiality Statement
We deeply value your concerns and interest regarding the privacy of your data on the internet.
This policy has been prepared to help you understand how we collect, use, and process your personal data when you visit our website, in full compliance with the applicable laws, regulations, and instructions in the Kingdom of Saudi Arabia, including the Personal Data Protection Law (PDPL).
Browsing
This website was not designed to collect your personal data from your computer while you are browsing. Instead, any data provided by you will be used solely with your full knowledge and voluntary consent.
Internet Protocol (IP) Address
Whenever you visit any website, including this one, the host server will automatically record your Internet Protocol (IP) address, the date and time of your visit, the type of internet browser you use, and the URL of any referring website that directed you to this site.
Cookies
The website may use cookies and similar technologies to enhance user experience, analyze website traffic, and improve the electronic services provided.
Users can manage or adjust their cookie settings through their web browser preferences.
Online Surveys
The online surveys we conduct enable us to collect specific information, such as the data required for your registration in any of the professional development or qualifying training courses we offer.
Your responses are highly valued and appreciated as they allow us to improve our website. You have full freedom and choice to provide your name and other details.
Data We Collect
The Institute may collect certain personal data necessary to provide educational, administrative, or financial services. This includes, but is not limited to:
- Full name
- ID, Residence Permit (Iqama), or Passport number
- Contact numbers
- Email address
- Course registration data
- Attendance, evaluation, and certification data
- Billing and payment information
- Any other data required to deliver educational or regulatory services
This data is collected to the minimum extent necessary to achieve the purposes related to the services provided.
Use of Personal Data
Personal data is utilized for the following purposes:
- Executing registration and admission procedures
- Managing the educational and training process
- Issuing certificates and reports
- Communicating with trainees and clients
- Providing technical and administrative support
- Processing payments and invoicing
- Improving the quality of services and systems
- Complying with statutory and regulatory requirements
Data Processing and Storage
Some personal data belonging to users, students, and trainees may be processed or stored via technical service providers or cloud systems inside or outside the Kingdom of Saudi Arabia, including learning management systems (LMS), administrative systems, and electronic communication channels. The Institute commits to implementing appropriate organizational and technical measures to protect personal data and maintain its confidentiality in accordance with the regulations in force in the Kingdom of Saudi Arabia.
Electronic Messages and Notifications
The Institute may use email, SMS, or various communication applications to send educational or administrative notices, as well as introductory or marketing materials related to the Institute’s services, after obtaining the necessary consents where required, with the option for users to opt out or stop receiving messages at any time.
Links to Other Websites
Our website may contain links to other websites or advertisements from third-party sites such as Google AdSense. We are not responsible for the data collection methods used by those external sites. You can review the privacy policies and content of those websites when accessing them through any link provided on this site.
We may engage third-party advertising companies to serve ads when you visit our website. These companies may use information about your visits to this and other websites (excluding your name, address, email address, or telephone number) to provide advertisements about training courses and services of interest to you.
Disclosure of Information
We will maintain the privacy and confidentiality of all personal data we obtain at all times. This information will not be disclosed unless required by law, a judicial or regulatory order, or when we believe in good faith that such action is necessary or desirable to comply with applicable regulations in the Kingdom of Saudi Arabia, or to defend and protect the property rights of this website or its beneficiaries.
Data Necessary to Execute Your Requested Transactions
When we require any of your personal data, we will request that you provide it voluntarily.
This information helps us contact you and fulfill your requests wherever possible.
The data you provide will never be sold to any third party for marketing purposes without your prior consent, unless it is processed as aggregated, anonymous data used for statistical or research purposes without containing any information that could identify you.
Contacting Us
All data provided by you will be treated as strictly confidential.
Online forms submitted directly through our network require data that helps us improve our services.
The information you provide will be used to respond to all your inquiries, feedback, or requests by this website or any of its affiliated platforms.
Rights of the Personal Data Owner
In accordance with the applicable regulations in the Kingdom of Saudi Arabia, the personal data owner has the following rights:
- The right to be informed of the purpose of collecting their personal data and how it is processed.
- The right to access their personal data and request a copy of it.
- The right to request the correction, update, or completion of inaccurate personal data.
- The right to request the destruction of personal data when the regulatory or practical need for it lapses.
- The right to withdraw consent for processing personal data in cases where processing is based on consent.
- The right to object to the use of personal data for marketing purposes.
Requests regarding these rights can be submitted through the Institute’s official communication channels.
Data Retention Period
The Institute retains personal data for the period necessary to fulfill the educational, administrative, financial, or regulatory purposes associated with the provided services, or in line with the retention periods required by the regulations in force in the Kingdom of Saudi Arabia. Once the purpose concludes, data is securely destroyed or anonymized wherever possible.
Data Protection and Information Security
The Institute is committed to adopting appropriate organizational, administrative, and technical measures to protect personal data from unauthorized access, unlawful use, loss, modification, disclosure, or leakage, in compliance with best practices and applicable cybersecurity requirements.
Third-Party Disclosure
We will not sell, trade, rent, or disclose any information for the benefit of any third party outside this website or its affiliates, except in regulatory or operational cases related to providing the educational, technical, or financial services necessary to run the Institute’s operations, or upon an order from a competent judicial or regulatory authority.
Amendments to the Privacy Policy
We reserve the right to amend the terms and conditions of this Privacy Policy when necessary and appropriate. Any updates will be published on this page, and your continued use of the website following the posting of amendments constitutes an implicit acceptance of the updated policy.
Contact Us
You can contact us whenever necessary via the “Contact Us“, or via email:
info@esi.edu.sa
Conclusion
Your concerns and interest regarding data confidentiality and privacy are matters of utmost importance to us. We constantly strive to provide the highest levels of protection and transparency in handling personal data, in a manner that fosters trust and enhances the quality of services provided by the Engineering Sciences Institute for Training.
